Save your document. To do so: Windows - Click File, click Save As, double-click This PC, click a save location on the left side of the window, type the document's name into the 'File name' text box, and click Save. Select the Mailings tab, then click Insert Merge Field, then choose your merge field. Repeat the steps to populate your document with the appropriate merge fields. Save the form letter, select the Mailings tab, then click Finish & Merge button then click Edit Individual Documents. Using the Mail Merge Wizard in Word to create a mail merge. Pressing Next will brings us to step 2 where you can choose the document to start from. As we will be typing our own contents we just click Next. In this example we will be using Outlook as the source again so click “Select from Outlook contacts”. By Faithe Wempen. After all the codes are inserted in the main document, it’s time to perform the merge. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages.

1 Convert Contact Addresses to Mailing Labels in Outlook
2 Create a Label Image in Microsoft Office
3 Why Does 'Next Record' Show Up in Microsoft Word Mail Merge Instead of My Address?
4 Create & Save Your Own Mailing List

Create an address list using the Mail Merge feature in Microsoft Word when you need to print labels for a mass mailing. Mail Merge enables you to input your address list in a spreadsheet format, and then import the list into the correct label template. Word natively supports hundreds of generic and vendor-specific label templates. If you know the vendor and the product number for the labels you will use for printing, you can select the exact template to automatically format your labels for the product. In most cases, you will not need to install template software that accompanies your labels.

Create Address List

Click the “Mailings” tab on the top navigation bar to open the Mailings options in the ribbon.

Click the “Start Mail Merge' button, and then click the “Label” option to open the Label Options dialog box.

Click the radio button next to your printer type. Options are “Continuous Feed Printers” and “Page Printers.”

Click the “Label Vendors” drop-down box, and then click the vendor of the labels you will use to print the addresses.

Click the product number of your labels in the Product Number box, and then click “OK.” You will see the blank label template, but gridlines are hidden.

Click the “Layout” tab in the top navigation menu, and then click “View Gridlines” to display the label gridlines and show each individual label.

Click the “Mailings” tab in the top navigation menu, and then click “Select Recipients.”

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Click “Type a New List” to open the New Address List dialog box.

10.

Click inside a cell under one of the headers in the top row, and type the data for the column. For example, click the cell under “First Name,” and then type the first name of the first recipient to add to your address list.

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11.

Click the next available cell and type the required value. Continue typing data in each cell for the first address in your list. When finished with data for the first label, click “New Recipient” to add a new row to the New Address List form.

How To Do A Mail Merge On Envelopes

12.

Type the address information for the next label in the second row, and then click “New Recipient” to add yet another record. Keep adding recipients until all addresses are entered.

14.

Type a name for the new address list in the File Name field, and then click “OK” to save the address list in the Microsoft Address List file format for future use.

Print Preparation

Click the “Mailings” tab, and then click “Address Block” to open the Insert Address Block dialog box.

Click the format for displaying the name in the Insert Recipient’s Name in This Format field. You will see the address in the Preview window on the right side of the dialog box. Click the arrows above the Preview window to scroll through the list entries.

Click the desired radio button in the Insert Postal Address section to select how to display the country or region.

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Check other options as desired and then click the leftmost arrow above the Preview window to return the preview to the first entry. Click “OK” to add the configured block to the first label.

Click “Update Labels” in the navigation ribbon to update the labels with your address list.

Click “Preview Results” in the navigation ribbon to see all addresses in the label template. Mac mini sd card slot.

How Do You Do A Mail Merge On A Mac

Tips

Quickly move between fields with the “Tab' key when entering data in the New Address List form.
Reuse your Recipients list by clicking “Select Recipients” in the Mailings section, and then clicking “Use an Existing List.”

Warning

Information in these steps applies to Microsoft Word 2013. Instructions may vary slightly or significantly for other versions of Word.

References (2)

About the Author

Based in the live music capital of the world, Tammy Columbo continues to work in the information technology industry

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